Accounting Clerk

Join a Top-Tier Team at Instrumental Group!

Are you ready to take your career to the next level with one of the top Elite HubSpot Partner agencies? Instrumental Group is seeking a detail-oriented and motivated Accounting Clerk to join our growing team!

This is an incredible opportunity to make a meaningful impact in a dynamic, fast-paced environment while developing your skills and advancing your career.

Why Join Us?

• Tremendous Growth Opportunity: Work alongside industry leaders in a company that values innovation, professional development, and internal promotion.
• Hybrid Flexibility: After completing the training period, enjoy the best of both worlds! Work in-office on Mondays, Wednesdays, and Fridays, with the option for remote work on Tuesdays and Thursdays.
• Supportive Environment: Be part of a collaborative team that fosters personal and professional growth while maintaining a positive and organized office atmosphere.

In this role, your responsibilities will be:

• Accounting (85%):
  • Invoicing
    • Create accurate invoices in a timely manner
    • Manage automated invoice process to ensure contract alignment and accuracy
    • Effectively manage the varying AP requirements of clients
    • Insure accuracy of accounting contacts and processes
    • Manage invoice related correspondence
    • Manage Purchase Order Process
  • Accounts Receivable 
    • Track & manage the status of all outstanding invoices
    • Perform client collection outreach
    • Process client payments
    • Process weekly deposit
    • Records management, audit, and reconciliations
  • Accounts Payable
    • Credit card reconciliation
    • Bank reconciliation
    • Pay outstanding invoices via check, ACH, or wire transfer
    • Process employee expense reimbursements
    • Manage payment inquiries from vendors
    • Records management, audit, and reconciliations

• Office Administration (15%): 
  • Manage Office Vendor Relationships
  • Manage and maintain Agency equipment including furniture and technology
  • Process incoming and outgoing mail
  • Manage office supply inventory
  • Water plants and stock fridge
  • Manage all incoming calls to the office line
  • Manage office travel-booking flights, rental cars, and lodging as appropriate or needed
  • Coordinate office events (lunches, happy hours, in-person training, etc.)

Great Opportunity for Growth! 

• This position has the ability to grow and advance into the VP of Business Administration position.

We are looking for people who have:

• ​​​​​Excellent written and verbal communication skills
• Excellent organizational skills
• Experience with Google Suite
• Experience with QuickBooks
• Great attention to detail
• Business professionalism
• Ability to maintain confidentiality
• Integrity
• Ability to think analytically
• Ability to multitask

Qualifications & Work Experience:

• Bachelor's Degree
• Experience with Quickbooks
• Experience developing internal processes
• General Office Experience
• Proven success in office administration
• Experience in managing budgets, expenses, and reconciliations

Our Benefits:

• Comprehensive medical, dental, and vision insurance
• Short-term and long-term disability coverage
• Accident insurance to provide additional peace of mind
• 401(k) retirement plan to help you save for the future
• 15 paid holidays each year to enjoy time with family and friends
• Generous paid vacation policy to recharge and rejuvenate
• Quarterly incentive plan
• Instrumental Group was awarded Inc.’s Best in Culture for 2024! Join an award-winning culture that values collaboration, innovation, and excellence.

We look forward to reviewing your application!